Creating the Right Environment for Productivity

The first step towards becoming more productive is to create the right environment. You can’t triple your productivity if you’re surrounded by distractions and clutter. Whether you’re working from home or in an office, these tips will get you off to the right start.

Creating a workspace that is geared up for productivity is the key to getting more done in less time.

Here are some sure-fire ways to give yours an overhaul:

  • Remove anything which isn’t related to a project you’re working on right now. Any project more than three months old needs to be removed from your immediate work area. This improves your focus and keeps you productive.

  • Make a daily “to-do” list to follow. This keeps your day on track. Break up the day into segments and assign tasks to each segment. One trick used by experts is to add a couple of tasks you’ve already done to your to-do list. This gives you a mental boost and pushes you to accomplish more goals.

  • Try color-coding your materials. Colors help to improve your mode and evoke perceptions. This improves your outlook, helping you to achieve more at work. On a practical level, it also helps you to see at a glance what relates to each project. As a result, you’ll save time that would otherwise have been spent searching for things

  • Use a timer. A timer helps you manage your time more effectively and enables you to track your progress. When you’re at work, it’s all too easy to lose a sense of time. This means you can end up spending too long on certain tasks. Decide in advance how long you need to dedicate to a particular job. Then use the timer to track that length of time. This gives you a better sense of how long each task requires to complete. If you can recall, this is a great technique for students to get a better score. This still work in adults working life!

  • Stand up your file folders. Files take up a large amount of space when lying flat. Use a desktop filing box that has a minimal footprint but helps you stay organized. This will also keep important documents within arm’s reach.

  • Adjust your computer monitor. Craning your neck to see your monitor impacts on your productivity. Make sure you choose the right viewing angle for you. This reduces fatigue, improves your concentration and, thus, your productivity.

  • Think vertically. Your desk may be horizontal, but there’s plenty of vertical space below and above it. Utilize it to the max. Store writing utensils under your desk or use monitor risers to use the space under your monitor. Better desk organization means better productivity.

  • Put up family photos. This helps to create an encouraging and positive environment at work. If you’re feeling stressed, seeing the reasons that you go to work helps to boost your productivity.

  • Brighten your space. Light has a key role to play in boosting your mental health and helping you to stay positive. This, in turn, makes you more productive. Try to maximize natural light in your workspace.

Working from Home? How to set Your Workspace up for Maximum Productivity

If you work from home, there are multiple distractions that can affect your productivity. Avoid those distractions by setting up the workspace for maximum productivity.

  • Find the right workspace for you. Everybody works differently. You may find that you work better at your kitchen table or in your bedroom. You might prefer to work by a window or by a wall. Finding the best spot for you is key to getting more done.

  • Set yourself up close to a power outlet. You’ll probably be working from your phone and laptop. This means you need constant access to power. Don’t waste time by having to charge up your devices in a different room or away from your desk.

  • Choose a well-lit space. Working in the dark reduces your productivity. Whenever possible, choose a space with plenty of natural light. Make sure you also have a lamp nearby, so you don’t strain your eyes.

  • Add touches to motivate you. When you work at home, you aren’t restricted by office rules. That means you can add anything you like to your workspace. Green plants are nice touches in workspaces to improve positivity.

  • Add photos of your loved ones or motivational quotes; anything to make you feel good and keen to get to work.

  • Remove the TV. If you’re working in a public area of your home, make sure the TV isn’t on. They reduce your productivity. Even if you can hear the television from your home office you can be distracted.

  • Make yourself comfortable. Find ways to make your workspace as comfortable as possible to boost your productivity. Choose a chair that supports you and reduces back pain. Make sure your laptop is at the right height for you. Open a window or adjust the air conditioning.

  • Establishing boundaries for your home working life is vital. Set rules for your loved ones. Make sure that they know they’re not allowed to disturb you between certain hours. Make sure that you also adhere to those working hours. Don’t allow yourself to be distracted. If someone comes in to talk to you during this period, you must reinforce the rules. Don’t give in and be persuaded to play or chat. Gently remind the disturber that you’re working, and they need to wait until you’re done. It isn’t easy to establish these boundaries. However, when the message finally gets through, you’ll find working from home becomes substantially easier.

Hope all these tips help and you have an enjoyable and productive working life!